How to Create an AI Protocol for Your Company?

Artificial intelligence (AI) is rapidly transforming the business world. However, it also brings ethical challenges that need to be addressed to harness its benefits and minimize risks. For this reason, Sucre Arias Reyes recommends having a clear and effective AI Protocol for your business.

What is an AI Protocol? 

It is an internal document that establishes clear rules and best practices for using AI tools within the company. It details responsibilities, limits, and specific procedures, ensuring that your employees know what they can and cannot do with AI.

What is it for?

1. Guarantees the ethical, safe, and efficient use of AI within your company.
2. Helps avoid legal and reputational risks.
3. Aligns AI usage with the company’s strategic objectives.

What Should Your AI Protocol Contain?

1. Introduction and Objectives: Define why and for what purpose AI is used in your company.
2. Scope and Applicability: Clearly indicate who must comply with it and in what situations it applies.
3. Ethical and Legal Aspects: Ensure that AI use respects privacy and other fundamental rights, such as personal data protection.
4. Staff Responsibilities: Detail who manages and supervises AI usage.
5. Clear Procedures: Describe step-by-step how AI is used and controlled.
6. Security and Monitoring: Establish mechanisms to regularly review the efficiency and security of AI usage.

How to Draft It?

1. Identify the AI tools you use or plan to use in your company.
2. Consult with technical and legal experts to tailor the protocol to your company’s needs.
3. Use clear, simple, and accessible language for everyone.
4. Train your team on its content.

Is It Mandatory Under Panamanian Law?

Currently, Panama does not specifically require a formal protocol for AI usage. However, having one is highly recommended to prevent legal issues, especially those related to personal data protection (Law 81 of 2019) and other privacy aspects.

Having a clear protocol is not only a good business practice but also a competitive advantage and a preventive measure against future regulatory changes.

Do you already have an AI Usage Protocol in your company? Share your experience or contact me to help you draft yours! ¡Campárteme tu experiencia o contactame para ayudarte a redactar el tuyo.